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Data Privacy Statement

The protection of personal data is very important to us. We observe the national and international guidelines regarding data protection, in particular, the General Data Protection Regulation (GDPR), and would like you to know when we save which items of data and how we use them.

We reserve the right to modify our data protection provisions occasionally in order to ensure that they always comply with the current statutory requirements or in order to implement changes in our services in the data privacy statement.

1. Personal data

Personal data means all information regarding personal and material circumstances related to a specific identified or identifiable natural person. This includes information such as name, address, telephone number and e-mail address, as well as IP address, MAC address and user name. Information that cannot be directly associated with your actual identity, such as the length of time spent on the website or the number of users of the website, can likewise be data that can allow a person to be identified.

We collect your personal data for various reasons, such as to process collaboration requests or to correspond with you.

2. Data collection and storage

When you use our request form, we require you to provide certain data (such as name, postal address or e-mail address). We use these personal data exclusively for the purposes described in section 4 of this data privacy statement. Personal data is not passed on to third parties except when we are authorized or obligated to do so by law (e.g., for contractual or criminal law enforcement purposes) or when this is explicitly indicated in section 4 below. In this case, we follow the principle of data minimization.

It may be possible for unknown parties to read unencrypted e-mails that you send us during their transport. Where appropriate, you may use other means of communication (telephone or fax).

You have choices about the data we collect. When you are asked to provide (personal) data, you may decline. But if you choose not to provide data that is necessary to pursue a specific project, you may not be able to request a specific project.

3. Data transfer

Your (personal) data will only be transferred in those cases necessitated by law, for example, to government agencies and public authorities for law enforcement resulting from attacks on our network infrastructure. Data will not be passed on to third parties for other purposes unless they are explicitly stated in section 4 of this data privacy statement.

4. Data policy for the German Mouse Clinic (GMC)

In general, we collect, store and use the personal data we collect to operate effectively and to communicate with you. Data is also used for preparing benchmarking reports to e.g. monitor the number and type of requests or the numbers and affiliations of users. This data helps us to diagnose problems, and to improve our resource.

In order to be able to come back to users later and for internal benchmarking, data is not deleted, unless requested by the user.

We monitor the impact of our scientific projects on the publication level. Therefore, we regularly search public databases for publications related to projects in which the German Mouse Clinic was involved. To validate whether any of these publications were enabled by the GMC, we correlate the author lists of these publications with the names, e-mail addresses, and affiliation information of scientists involved in our projects. This matching is performed internally, so user information is not included in external searches.

5. Application log files

For technical reasons, our servers and applications save personal details upon your visit to our websites in their log files. However, these data are only used for troubleshooting purposes or for attack prevention and will be deleted automatically.

The following data are saved:

  • Your IP address
  • Date and time of your website visit
  • The address of the site visited
  • The address of the previously visited website (referrer)
  • Name and version of your browser / operating system (if transmitted by your browser)

6. Linking to other websites

As the provider of our website, we are responsible for the contents of our own online offer. However, we have no influence on the compliance of the operators of websites that are linked to us with the relevant data protection regulations. We therefore accept no liability for the contents of external websites. 

If you follow a hyperlink, your data will be sent to that website's provider when you call up the external website. When you use external links and applications, the data protection guidelines of that particular provider apply. That provider is solely liable for damages resulting from incorrect or even illegal contents on its website.

7. Exercise of rights applying to affected persons

As users of this website, you have the right to revoke your consent to the use of your data at any time and to demand, at no cost, information regarding the scope, origin and receivers of your personal stored data, as well as the purpose of the storage. You can freely revoke the consent at any time. With an explicit request communicated to datenschutz@helmholtz-muenchen.de, you can furthermore exercise your rights to restriction, erasure object and restificate your personal data.
If you would like to have your personal data that we have stored corrected or if you require a copy of certain personal information that have been passed on to the Helmholtz Zentrum or if you learn of inaccurate information, please also contact us.
We are, however, obligated to verify your identity and further details before we can provide you with information or correct incorrect information. We shall contact you within 30 days following the successful verification of your identity and the further details.

You have the right to lodge a complaint with a supervisory authority, if you consider that the processing of personal data to you infringes the GDPR.

8. Contact

Please feel free to contact us if you have any questions regarding this data protection datenschutznoSp@m@helmholtz-muenchen.de.

Page last modified: 24 May 2018